Rotevia is a staff scheduling platform that helps businesses create rotas, manage recurring shifts, track employee hours and estimate staffing costs.

Can Rotevia work for my business?

Yes. Use staff, cleaning, opening and closing, maintenance, delivery or custom rotas for any small shift-based team.

Can I create recurring shifts?

Yes. You can set regular schedules such as every Tuesday and Friday, and Rotevia will automatically display those shifts on every future week.

What if an employee cannot work one regular shift?

You can change or remove that individual shift without changing their regular schedule. Rotevia asks whether the change applies to that shift only, to that shift and everything after it, or to the whole schedule.

Does Rotevia calculate wages?

Rotevia calculates estimated wages using recorded hours and employee pay rates, taking unpaid breaks into account. If somebody's rate changes, earlier shifts keep the rate they were actually paid at.

Does Rotevia replace payroll software?

No. Rotevia provides rota, hours and wage-estimate tools, and is designed to be used alongside your payroll or accounting software.

Can I track holidays and sickness?

Yes. Employees can be marked unavailable for annual leave, sickness, training, university or any other reason. Unavailable dates show on the calendar, and Rotevia warns you if you schedule someone during one.

Can I use Rotevia on my phone?

Yes. Rotevia works on desktop, tablet and phone, with simplified day and list views for busy teams.

Can I cancel my subscription?

Yes. Paid subscriptions can be cancelled at any time without a long-term contract, unless something different has been explicitly agreed.

Rotevia uses secure authentication, encrypted connections and access rules so that only your own team's data is available to your account.

Rota software built for community pharmacy.

Your pharmacy rota, finally under control.

Build the week in minutes, book a locum in one message, and know every registration is in date. One calendar for your pharmacists, dispensers and counter team.

Start free See how it works

Free for teams of up to five · No card required

Built for community pharmacy
Locums, registrations and cover in one place
Priced for independents

Rotas shouldn't live in five different places.

Running a pharmacy rota should not mean searching through messages, editing spreadsheets, ringing round for a locum and recalculating hours every time somebody changes their availability. Rotevia gives you one place to run all of it.

Rota v4 FINAL.xlsx
“Any locums free Saturday?”
Notes by the till
Hours added up by hand
Holiday requests in your inbox

One place

Rotevia

The rota, on one calendar
Recurring shifts that look after themselves
Hours and wage estimates worked out for you
Holidays, sickness and cover in the same place

Build your rota

Build the week in minutes.

Add your employees and place their shifts onto a simple visual calendar. Click an empty day and the date is already filled in. You only pick who and when.

Day, week and month views
Drag and drop scheduling
Fast shift creation
Staff colour coding

Calendar

Week view

Wed

Priya

Counter

09:30–15:30

Thu

Hassan

Dispenser

09:00–18:00

Fri

Recurring schedules

Set regular shifts once.

Rotevia remembers the rest. Tell it Hassan works Tuesdays and Fridays from 09:00 to 18:00, and every future week fills itself in. If he cannot work one particular Friday, remove just that one. Every other Friday stays put.

Hassan Ali

Regular working pattern

Tuesday09:00 → 18:00

Friday09:00 → 18:00

Repeats every Tuesday and Friday.

Week of 10 Aug

Week of 17 Aug

Week of 24 Aug

Hours and costs

Know your staffing cost before payday.

Rotevia works out scheduled hours, actual hours, unpaid breaks and estimated wages as you build the rota. No weekly spreadsheet, no adding up shifts by hand.

Scheduled against actual hours
Unpaid and paid breaks
Historic pay rates kept intact
Weekly and monthly totals

Rotevia provides wage estimates and timesheet reporting. It does not replace payroll or accounting software.

Hours this week

142.5

Estimated wages

£2,487.50

Actual hours

146

Hours

Scheduled against actual

Hassan32 hrs33.5 hrs+1.5

Sarah37.5 hrs37.5 hrs-

Aisha24 hrs23 hrs-1

Daniel27 hrs28.25 hrs+1.25

Handling changes

Rotas change. Rotevia keeps up.

Somebody calls in sick, a locum picks up a Saturday, a student cannot do Thursdays in term time. Change one shift without unpicking the whole schedule.

Absence and annual leave
Extra and cover shifts
Duplicate a shift in one click
Conflict warnings before you save

Aisha is off sick on Wednesday

2Open her Wednesday shift

3Remove this shift only

Every other Wednesday stays exactly as it was

Built for real rotas

Your rota shouldn't need rebuilding every week.

Set your team's normal working pattern once, then only deal with the things that change.

Regular shifts, already in place.

Set a working pattern once and let each future week arrive organised.

One change stays one change.

Swap cover, record an absence or adjust a day without disturbing everything around it.

Hours and costs that flow through.

See scheduled time and estimated staffing spend as you shape the rota.

A clearer week for the whole team.

Give every person a dependable view of where they need to be and when.

What changes when the rota lives in one place.

Before Rotevia

Spreadsheet.xlsx, version four
“Can you work Friday?” in three group chats
Wages worked out on a calculator
Two versions of the rota on the wall
Last-minute confusion on a Monday

With Rotevia

One calendar everyone works from
Recurring schedules that fill themselves in
Changes that take seconds
Hours and wage estimates calculated for you
A clear staffing cost for the week ahead

Built for pharmacy

The parts of a pharmacy rota that generic tools leave to you.

A pharmacy cannot open without the right person in the building, cover often means a locum, and registrations run out. Rotevia is built around that, for independents and small groups.

Pharmacists
Locums
Pharmacy technicians
Dispensers
Counter assistants
Delivery drivers
Trainees

A locum pool of your own

Keep the locums you trust with their GPhC number, rate and notes. Offer a shift to several at once; the first to accept is booked onto the rota.

Registrations that never lapse quietly

Record GPhC registration, DBS, indemnity and training with their expiry dates. You are emailed 30 days, 7 days and on the day.

A week drafted for you

Set the cover you need by role and hour. Auto-fill drafts the week around who usually works when, and tells you which gaps need a locum.

Swaps without the group chat

Two dispensers agree a swap between themselves, you approve it in one tap, and both rotas and both phone calendars update.

A fair short-notice policy

Decide what a late cancellation costs, in strikes. Staff see the rule before they cancel, and you decide whether each one counts.

Someone to hold the fort

Give your pharmacy manager or a senior dispenser manager access, so requests are answered and cover arranged on your day off.

Running a dental practice, an optician or a clinic? The same rota, cover and document tools work for any small team where the right registered person has to be in.

How it works

From nothing to a working rota in four steps.

1
Add your team
Name, role and hourly rate. Hassan, Team member, £16.50 an hour.
Takes about a minute per person.
2
Create the regular schedule
Tick Tuesday and Friday, set 09:00 to 18:00, choose the break.
No recurrence rules to learn, just the days they work.
3
Rotevia builds the rota
Every upcoming week fills in automatically, with hours and cost totalled.
Scroll forward as far as you like.
4
Adjust anything
Remove Friday 28 August only. Add an extra Wednesday. Done.
The rest of the schedule stays exactly as it was.

Start free

Why Rotevia

The rota is built by the most expensive person in the building.

Usually after closing, usually at home. Every hour a manager or pharmacist spends chasing availability and adding up hours is an hour not spent with patients, on the business, or with their family. Put your own numbers in and see what that hour is worth.

Who builds your rota?

What an hour of their time costs£28

Hours a week on the rota3 hours

Count all of it: writing the rota, the messages about swaps and cover, redoing it when someone is off sick, and adding up hours for payroll.

What you get back each year

94hours

About 12 working days, or £2,632 of a manager's time, that stops going on a spreadsheet.

Rotevia Lodge, a year: £348
Time handed back, a year: £2,632

That is roughly 7.6 times what the plan costs. At £28 an hour, a month of Lodge costs the same as 62 minutes of their time.

Start free Free for teams of up to 5. No card needed.

An estimate, not a promise. It assumes Rotevia removes 60% of the time you enter; scheduling-software studies commonly report 50 to 75% less time spent building rotas, and your result depends on how you work today. Plan price shown before VAT.

Your evenings

Recurring shifts and copy-last-week mean next month's rota is mostly written before you sit down. The Sunday-night spreadsheet stops being a fixture.

Your business

Hours spent on admin are hours not spent on services, stock or staff. See what a week costs before you publish it, and put the time back where it earns.

Your day off

Give a trusted colleague manager access and the rota no longer waits for you. Requests get answered, cover gets arranged, and you are not the only one who can do it.

Pricing

Simple pricing, no long contracts.

Start on the free plan and move up when your rota outgrows it. Cancel whenever you like.

Kit

For small teams getting started with Rotevia.

£0/month

Start free

Up to 5 employees
1 location
Calendar scheduling
Recurring shifts
Basic hours tracking
Weekly rota
Basic reports
Locum pool with GPhC numbers
Shift swaps and calendar sync
Staff documents with expiry reminders

Lodge

Colony

For larger teams and multi-location businesses.

£59/monthinc. VAT

or £590 a year

Get started

Up to 40 employees
Up to 5 locations
Everything in Lodge
Advanced reporting
Location-level controls
Manager logins for your whole team
Audit history
Data exports
Priority support

Need more than 40 employees? Get in touch.

Card and wallet payments, handled securely by Stripe.

Prices exclude VAT where applicable.

FAQs

Questions managers usually ask.

: Rotevia is a staff scheduling platform that helps businesses create rotas, manage recurring shifts, track employee hours and estimate staffing costs.

Spend less time building rotas.

Set up your team and create your first Rotevia schedule in minutes.

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